Change orders cause many disputes on commercial construction projects. Whether you work in Idaho or elsewhere, clear and detailed written change orders help avoid disputes and project delays. A well drafted change order sets expectations early and reduces conflict before issues grow.
A clear description of the changed work
Every change order should clearly explain the changes and how it differs from the original contract scope. Clear descriptions reduce disagreements about whether work falls inside or outside the approved change.
The cost impact of the change
A change order should state the agreed price increase or decrease tied to the change. If the final cost is not known, the document should explain how pricing will be calculated, such as unit pricing or time and materials with defined rates. Written pricing terms reduce disputes over invoices and payment delays.
Adjustments to the project schedule
Many changes affect completion dates or interim milestones, so the change order should identify any schedule adjustments. Clear schedule language helps avoid later disputes over delays and missed deadlines.
Signatures from authorized parties
A change order works must be authorized by the parties before the work begins. The parties should approve the change in writing rather than relying on verbal direction. Written approval shows agreement and strengthens enforceability if disputes arise.
Reference to the original contract
Each change order should reference the terms of the contract and identify the respective change. Well-documented change orders help commercial projects move forward with fewer disputes. When change orders are approved in writing and include clear scope descriptions, pricing terms, schedule adjustments, and contract references, you reduce risk and create a record that supports smooth project administration.
